(Kindly click the topic of interest to know more)
Protocol for conducting KUA programs
Protocol for abstract submission, Devon travelling fellowship Pre-assessment credit, Davanagere PG symposium write up
Dear members of KUA,
KUACON....(year) will be held at ...........… city on ....date/month/year.
Kindly also visit www.kuacon....(year).com for registration and other details.
Scientific material can be sent under the following categories.The guidelines are available on the KUA website, www.kua.in
Participants are requested to enter into their member login area using the password provided (or type forgot password if not received) and enter the abstract on the appropriate section on the dashboard. For best video award, members are also requested to upload the video throughwww.wetransfer.comtosecretary.kua@gmail.com
Applications are invited from postgraduates for pre-assessment credit for Devon Travelling Fellowship....(year). Kindly login to your membership to submit your details of presentations, awards and publications. Copies of these should be compulsorily attached to get necessary credit. The last date of submission is .......date/month/year.
All postgraduates are invited to participate in the qualifying round for Davangere Post graduate Symposium. The topic for the write up, to be submitted through your member login is ".......................... ". Last date of submission is.....date/month/year
Those who are unable to send abstracts in the above format or for any queries, kindly contact the KUA Secretary atsecretary.kua@gmail.com or whatsapp/telegram on ……….. (mobile number)
Important dates
Abstract submission open from: ...... date/month/year
Abstract submission deadline: ...... date/month/year
KUACON.....(year): ......date/month/year
Thanks and regards
KUA Council
PROTOCOL FOR ANNOUNCING KUA COUNCIL POSTS FOR THE YEAR ....
Dear members of KUA,
Applications are invited for the following posts of KUA Council for the year ......
1. President Elect
2. Secretary (if any)
3. Treasurer (if any)
4. Council member (number of posts)
Interested members of the association have to apply online through member login area and follow the instructions in the “Apply for KUA council post” in the website login page. The same is restricted to full members only.
Last date for application is .....date/month/year.
Last date for withdrawal is .....date/month/year
The rules and regulations of the Association shall apply.
Hon Secretary
Karnataka Urology Association
PROTOCOL FOR SENDING ABSTRACTS TO ABSTRACT REVIEW COMMITTEE FOR KUACON
Dear Sir,
I am hereby attaching the abstracts received for the following category:
Kindly evaluate the same and put your marks (1-10) on the sheet attached, and mail the same to me at the earliest
Thanks and regards
Hon. Secretary
Karnataka Urology Association
Abstract screening, marks 1-10
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PROTOCOL FOR SENDING ACCEPTANCE LETTER FOR SCIENTIFIC PROGRAM DURING KUACON
Dear member of KUA
We are pleased to inform you that your paper / poster / video based on your abstract has been accepted by the programme committee of KUACON ….(year), place.
Title: ……
Category: …..
Looking forward to meet you at KUACON.
Best wishes
Hon Secretary
Karnataka Urology Association
PROTOCOL FOR SENDING LETTER TO MODERATOR / AND JUDGE FOR VARIOUS SCIENTIFIC SESSIONS AT KUACON AFTER SCIENTIFIC PROGRAM DONE
Dear Sir
As discussed, we are happy and honoured to confirm your presence as Moderator / and Judge for the ……. session at KUACON …. (year), place.
The venue is Hall … …AM / PM to …. AM / PM, ….day, …..date / month / year
We request you to kindly note the same in your calendar and make it convenient to attend. We also request you to kindly adhere to the allotted time (…+ … minutes per …..).
Kindly intimate us if in any case, you may not be able to attend the program.
The abstracts as attached below.
Looking forward to meet you at KUACON
Thanks and regards
Hon Secretary
Karnataka Urology Association
attach all abstracts for the session and scientific brochure
PROTOCOL FOR SENDING LETTER TO PRESENTERS IN VARIOUS SCIENTIFIC SESSIONS AT KUACON AFTER SCIENTIFIC PROGRAM DONE
Dear Sir
As discussed, we are happy to confirm your participation in …… at KUACON ….(year), place
The venue is Hall … …AM / PM to …. AM / PM, ….day, …..date / month / year
We request you to kindly note the same in your calendar and make it convenient to attend. We also request you to kindly adhere to the allotted time (…+ … minutes per …..).
Looking forward to meet you at KUACON
Thanks and regards
Hon Secretary
Karnataka Urology Association
attach abstracts for the session and scientific brochure
PROTOCOL TO MAKE KUACON SCIENTIFIC BROCHURE
See previous conference brochure to get an overview
Presidents and Organizing Chairman’s message
All the fixed programs should be there in the scientific schedule
Select moderators in advance, give representation to all areas of the state and all age groups
Give gap between two sessions for changeover
Try to keep inaugural function just before lunch to allow spillover to lunchtime if it exceeds time schedule
PROTOCOL FOR CONDUCTING VARIOUS SCIENTIFIC SESSIONS AT KUACON
Intimate author and moderators / and judges in advance
A copy of the abstracts in various categories should be done and handed over to organizing committee for souvenir
Get the certificates of author and moderators printed by the organizing committee before the conference, with their names, place, title and category of presentation. Confirm if it is a e- certificate or hard copy.
Confirm their participation on the day of the scientific session
If author is not available, make alternate arrangements wherever possible
If moderator not available, make alternate arrangements wherever possible
Keep copy of scientific program on the moderator / and judges table
Keep the evaluation sheets on the moderator and judges table
Inform moderator / and judges to maintain time as in scientific program
Announcement by Secretary, KUA or announcer should be “We invite Dr …., Dr…., Dr…. on stage and start the proceedings of .……. session”
The moderator / and judge after being seated should invite the author to make the presentation of his topic as in title.
Keep timer and bell with announcer to keep alarm during author’s presentation
Timer should be visible to presenters and moderators / and judges
No mementos to be given to moderators after session
Make council members conduct programs in parallel halls if there is such an arrangement.
MANIPAL BEST PUBLISHED PAPER AWARD PROTOCOL
Manipal Best Published Paper Award
Selection criteria for one publication. (Add for more than one).
Author and Journal criteria
Judging committee: President KUA, Hon. Secretary KUA and HOD, K.M.C. Manipal. In case of equal marks obtained by more than one candidate, the judging committee will decide the winner based on the quality of the paper and their decision will be final.
Judges sheet:
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PROTOCOL FOR CONDUCTING VARIOUS SCIENTIFIC SESSIONS AT KUACON
Intimate author and moderators / and judges in advance
A copy of the abstracts in various categories should be done and handed over to organizing committee for souvenir
Get the certificates of author and moderators printed by the organizing committee before the conference, with their names, place, title and category of presentation. Confirm if it is a e- certificate or hard copy.
Confirm their participation on the day of the scientific session
If author is not available, make alternate arrangements wherever possible
If moderator not available, make alternate arrangements wherever possible
Keep copy of scientific program on the moderator / and judges table
Keep the evaluation sheets on the moderator and judges table
Inform moderator / and judges to maintain time as in scientific program
Announcement by Secretary, KUA or announcer should be “We invite Dr …., Dr…., Dr…. on stage and start the proceedings of .……. session”
The moderator / and judge after being seated should invite the author to make the presentation of his topic as in title.
Keep timer and bell with announcer to keep alarm during author’s presentation
Timer should be visible to presenters and moderators / and judges
No mementos to be given to moderators after session
Make council members conduct programs in parallel halls if there is such an arrangement.
PROF P. VENUGOPAL ORATION PROTOCOL
CITATION PROTOCOL FOR PROF. P. VENUGOPAL ORATION
BRIEF DESCRIPTION OF PROF. P. VENUGOPAL BY ORATOR
Prof. P. Venugopal was born on 14 February 1940. He obtained his MBBS degree in December 1961, from the Medical College, Pondicherry (Madras University). His MS degree in General Surgery came on his birthday, in the year 1966 from Medical College and Hospital, Trivandrum (Kerala University). Later, he did super speciality training in Urology at Christian Medical College Vellore under Prof. H.S. Bhat, the doyen of Indian Urology and obtained the M.Ch degree in March 1968 from the Madras University.
After a short stint as Senior Lecturer in Urology at CMC Hospital, Vellore (April 1968 – Aug 1970) he proceeded to U.K on a senior Commonwealth fellowship for training in pediatric urology [Sept 1970 – Sept 1971]. In October 1971, he joined Kasturba Medical College, Manipal as reader in Urology. He started the Department of Urology here and developed into one of the best centers of Urology in the country. He was Professor and Head of this Department since 1974 till premature retirement in June 1993.
The M.Ch Urology training started by him here is the first ever higher training program in the state of Karnataka. He trained 26 candidates here, who are spread all over the country doing quality Urology work. The Department had independent floor space for Urology with all lab facilities, four operation theatres, ESWL suite and 116 beds.
He is an active member of the Urological Society of India since its inception and has held the following positions in the society:
1. Governing Council Member (October 1977 – 1978)
2. Hon. Treasurer (October 1978 - 1980)
3. Vice President (October 1980 - 1982)
4. President (October 1982 - 1984)
5. Hon. Treasurer, Indian Journal of Urology (Oct 1984 - Dec 1992)
6. Chairman, Editorial committee of Indian Journal of Urology (Dec 1992 - Jan 2000)
He was instrumental in commencing the Indian Journal of Urology during his presidential year (1984). He conducted the Annual Conference of Urological Society of India at Manipal in 1982 which was unprecedented in quality and conduct, remembered as the Manipal Conference even today by those who attended it.
He was awarded the Urology gold medal for contributions to Urology in October 1986. He delivered the prestigious Dr HimadriSarkar oration at the annual conference of Urological Society of India in October 1986 at Vijayawada.
He delivered Dr. Pinnamaneni oration at annual conference of Urology Society of India in December 1992.
He also has held the following offices:
1. Founder Honorary Secretary, Karnataka State Chapter of Association Surgeons of India (Oct 1981 - Mar 1985)
2. Chairman, Karnataka State Chapter of Association Surgeons of India (Mar 1986 - Mar 1987)
3. Governing Council member of Association Surgeons of India (Jan 1988 - Dec 1990)
He has delivered the following prestigious orations:
1. Prof. H. S. Bhat oration of Karnataka State Chapter of Association Surgeons of India Annual Conference - March 1985
2. Dr. Ramaiah oration of APSAUGUS - December 1993.
3. U.A.K oration of Urological Association of Kerala - Jan 1994.
4. Prof. H.S. Bhat oration at the South Zone Urology Conference at Mangaluru - Aug 1997.
He has introduced and nurtured the following awards:
1. Prof. H.S. Bhat oration, Karnataka State Chapter of Association Surgeons of India
2. Prof. C.K.P. Menon memorial award for the best paper at Annual Conference, Urology Society of India
3. Dr. Seetharaman memorial essay prize at the Annual Conference, Urology Society of India.
He has been an examiner for M.Ch Urology and Dib N B Urology at all Universities and centres in the country. He has given innumerable lectures at various forums all over the country. He was also the emeritus Prof. and HOD, Dept. of Urology at K.L.E Society’s Hospital and Medical Research Centre, Belgaum (June 1999 - May 2001). He commenced the M.Ch Urology at the K.L.E Society’s Hospital, Belgaum in June 2000. He has served as Senior Consultant in Urology at University Medical Centre, Mangalore from May 2001 to Dec 2001. He was Senior Consultant in Urology at Unity Health Complex, Mangalore from Dec 2001 - June 2006.
He is presently the Emeritus Prof in Urology at K.M.C Hospital, Mangalore since April 2012. His wife Late Dr NaliniVenugopal was an eminent pathologist and well known teacher. His son Dr. AnandVenugopal is a Professor in Radio diagnosis, KMC Mangalore and also the Medical Superintendent, KMC Hospitals, Mangalore.
CITATION TO BE READ BY SECRETARY
DR. M. P. RAJU MYSOGUS ENDOWMENT LECTURE PROTOCOL
BRIEF DESCRIPTION OF DR M.P. RAJU BY ORATOR
INAUGURAL CEREMONY PROTOCOL
The Inaugural ceremony time has to be fixed by the organizing committee in consultation with KUA Council and will be presided by the President KUA. All council members are expected to be present.
The order is:
Welcome of the dignitaries on the dais would be President KUA who would be seated in the centre (exception when the Governor/ Head of the State Presides), the Chief Guest, Guest of Honour, President ASU (if any), Secretary KUA, President Local Urology Body (if any), Dean (if any), Organizing Chairman, Organizing Secretary
NU HOSPITALS BEST VIDEO AWARD PROTOCOL
This annual competition is open to any member of the KUA, full or associate, and post graduates in Urology (M.Ch or Dip N B). The video must be in the field of Urology or any ancillary discipline, contributing to the practice of Urology. The material being presented in the video should not have been presented at any other forum, either in the form of a publication, paper, poster or video etc. The video should preferably be the work of one author or department and written by him. In case of collaborative work, a certificate from the others, stating the author’s major contribution should accompany the same. All videos to be considered for the award, should specifically state, that the video is for the NU Hospitals best video prize. The video must reach the Secretary of KUA before the last date. The video is to be submitted only in Windows media player compatible format through WeTransfer, on www.wetransfer.com to the email of secretary of KUA, secretary.kua@gmail.com. A brief abstract should be also be submitted through member login area. Those who are unable to do so, a VCD/DVD as hard copy, with the form and same deadlines apply. This is to be sent to the correspondence address of the Secretary.
The selection for the podium presentation will be done based on a rank list after a preliminary screening process, where the videos will be sent by the Secretary to 4 independent reviewers, by a blinded process.
Evaluation sheets will be given to the 3 judges to select the winner based on objective criteria. No judge should be from the same institute as any of the candidate.
The secretary/Council member will total the evaluation sheets separately after the session to select the winner.
The winner will be awarded a certificate and cash prize of Rs 5,000 during the inaugural ceremony of the next conference.
Abstract no. |
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Presenters name |
Originality and creativity |
Organisation of content, knowledge of material |
Fluency and oral presentation |
Completing within time allotted and overall presentation |
Answering to questions if any |
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DILIP ADAPPA BEST PAPER AWARD PROTOCOL
This annual competition is open to any member of the KUA, full or associate, and post graduates in Urology (M.Ch or Dip N B). The paper must be in the field of Urology or any ancillary discipline, contributing to the practice of Urology. The material being presented in the paper should not have been presented at any other forum, either in the form of a publication, paper, poster or video etc. The paper should preferably be the work of one author or department and written by him. In case of collaborative work, a certificate from the others, stating the author’s major contribution should accompany the paper. All papers to be considered for the award, should specifically state that the paper is for the Dr.DilipAdappa Best Paper award. The abstracts of the paper, must reach the office of the Secretary of KUA, before the last date.
The selection for the podium presentation will be done based on a rank list after a preliminary screening process, where the papers will be sent by the Secretary to 4 independent reviewers, by a blinded process.
Evaluation sheets will be given to the 3 judges to select the winner based on objective criteria. No judge should be from the same institute as any of the candidate.
The secretary/Council member will total the evaluation sheets separately after the session to select the winner based on the maximum score from the 3 sheets.
The winner will be awarded a certificate and cash prize of Rs 5,000 during the inaugural ceremony of the next conference.
The winner’s certificate and the 3 participants’ certificate should be collected before the inaugural ceremony from the organizing secretary of the previous year KUACON.
Preliminary screening, marks 1-10
Abstract no. |
Abstract title |
Score |
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Judges sheet (2 marks for each criteria, maximum 10 marks)
Presenters name |
Originality and creativity |
Organisation of content, knowledge of material |
Fluency and oral presentation |
Completing within time allotted and overall presentation |
Answering to questions if any |
Total |
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GENERAL BODY MEETING PROTOCOL
The GBM agenda is as follows
DEVON TRAVELLING FELLOWSHIP PROTOCOL
One fellowship will be awarded every year. All postgraduate students who are undergoing training for the M.Ch/Dip N B Urology degrees, who are also members of Karnataka Urology Association are eligible to apply.
Selection will be based on the total of marks obtained in the following categories: Pre- assessment credit 15 marks and MCQ’s 60 marks.
Pre-assessment credit - Maximum 15 marks for past awards, presentation and publications.
The candidates who do not apply for pre-assessment will lose the marks. Also it has to be submitted before the last day which will be informed. Those who submit after the last day will also be not considered.
The scanned copies of the above documents are to be sent online through member login area. Once you send this online, also send the details to secretary e-mail as a back-up, who will check if the same is received in admin login and intimate either received or not. If not received, he will guide you what is to be done.
MCQ in Urology at postgraduate level - total 60 marks for 30 questions. This MCQ test will be conducted during the annual conference of the KUA. Each correct answer will get 2 marks. The candidate will be given a pre-printed answer paper template and answers are to be written as either A, B, C D or all the above. Phrases or sentences as answers are to be avoided. The candidate will not write the name or sign in the answer paper and will write his/her KUA ID only and if he/she does not remember KUA ID, will write the conference registration ID. Revealing the name or signature will debar the candidate from winning.
The moderator will give the top 7 candidates list from the MCQ’s test to secretary/council member. Then pre-assessment score of these candidates will be shown to the Moderator (after the Quiz), and after adding the 2 scores, the winner will be decided based on the total marks.
The winner can travel to an Institution of his choice for a period upto 15 days, which should be communicated to the Hon. Secretary, who in turn will communicate to the Head of Department of the candidate and to the Institution where he is travelling.
The winner will be awarded a certificate and cash prize of Rs 10,000 during the inaugural ceremony of the next conference. The cash prize will be given only after he submits his attendance certificate.
The certificate should be collected before the inaugural ceremony by the Secretary, KUA from the organizing secretary of the previous year KUACON.
DEVON TRAVELLING FELLOWSHIP |
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KUA ID: |
If you don’t remember the KUA ID, mention your conference ID: |
Do don’t reveal your name anywhere in the answer paper |
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Answer |
In case you want to change the answer, cut it in previous column and write it here |
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BMC BEST POSTER PRIZE PROTOCOL
This annual competition is open to any member of KUA, full or associate, and post graduates in Urology (M.Ch or Dip N B). The poster must be in the field of Urology or any ancillary discipline, contributing to the practice of Urology. The material being presented in the poster should not have been presented at any other forum in the form of a publication, paper presentation, poster or video etc. The poster should preferably be the work of one author or department and written by them. In case of collaborative work, a certificate from the others, stating the author’s major contribution should accompany the paper. All posters to be considered for the award should specify that the poster is for the Bangalore Medical College Best Poster prize. The abstracts of the poster, must reach the office of the Secretary of KUA, before the last date. The poster size should be 4x3ft if in physical form or an e poster as per the conference rules and a podium presentation also has to be done.
The selection for the podium presentation will be done based on a rank list after a preliminary screening process, where the papers will be sent by the Secretary to 4 independent reviewers, by a blinded process.
Evaluation sheets will be given to the 3 judges to select the winner based on objective criteria. No judge should be from the same institute as any of the candidate.
The Secretary/Council member will total the evaluation sheets separately after the session to select the winner.
The winner will be awarded a certificate and cash prize of Rs 5,000 during the inaugural ceremony of the next conference.
Abstract screening, marks 1-10
Abstract no. |
Abstract title |
Score |
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Judges sheet (2 marks for each criteria, maximum 10 marks)
Presenters name |
Originality and creativity |
Organisation of content, knowledge of material |
Fluency and oral presentation |
Completing within time allotted and overall presentation |
Answering to questions if any |
Total |
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BIJAPUR URO-QUIZ PROTOCOL
BijapurUro-quiz is held every year during the annual State Urology Conference of KUA. This annual competition is open to any member of the KUA, full or associate, and post graduates in Urology (M.Ch or Dip N B). It is a MCQ based assessment is usually prepared and conducted by one of the senior members of KUA.
The moderator will give details of the winner and runner up names to the Secretary.
The candidate will not write his name, but will use his/her KUA ID number and in case he does not remember KUA ID, he/she can use conference registration number. Those who write the name are likely to be rejected.
The winner and runner up will be awarded a certificate and cash prize of Rs 4,000 and Rs 5,000 respectively during the inaugural ceremony of the next conference.
The certificates for 1st and 2nd prize should be collected before the inaugural ceremony by the Secretary, KUA from the organizing secretary of the previous year KUACON.
BIJAPUR URO-QUIZ Answer paper template |
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KUA ID: |
If you don’t remember the KUA ID, mention your conference ID: |
Do don’t reveal your name anywhere in the answer paper |
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VALEDICTORY FUNCTION PROTOCOL
PROTOCOL FOR ANNOUNCEMENT OF THANKS, WINNERS, NEW OFFICE BEARERS, AND NEXT KUACON
Dear members of KUA
We sincerely thank you for attending KUACON .... (year). We thank the speakers and moderators for their participation too. We are also grateful to the organizing committee of KUACON .... (year) for their untiring efforts.
The award winners in various categories in KUACON ……(year) are:
The list of office bearers for the year …. are:
We are pleased to announce that the next conference of our association, KUACON …. (year) will be held in …. (place).
I thank the President and all the members of KUA council for their support and participation in the various programs throughout the year.
Hon. Secretary, KUA
PROTOCOL AFTER KUACON